Multiple points of contact are ideal, because people reach out for different reasons. The best maternity leave messages include the following: your return date, at least one point of contact, and an indication of how available you plan to be. But in particular, make it clear the job is fixed term for the duration of your employee’s maternity leave. But if they send you an email right around when you’re due to return, they’ll see that you’ll be back shortly. If they’re hoping the next stage of the project will be complete by then, they’ll know to reach out to one of the people you listed. Well, it’s pretty simple. Registered Office (UK): Bright HR Limited, The Peninsula, Victoria Place, Manchester, M4 4FB. If your message requires immediate attention in the meantime, please reach out to [contact name] at [contact email] with any questions. All other inquiries, please contact Jennifer at [email]”. It may seem silly to write this before you actually go on maternity leave, but when the time comes, the last thing you want to focus on is spell-checking an out-of-office message. The message creates a personal boundary that alerts the sender that you will be unavailable during your leave … That can make finding a replacement for an expectant mum seem a little complicated, not to mention costly. While you’re happy for the mom or dad-to-be, you may also be worried about finding a maternity leave (or paternity leave) replacement … Women who are going on maternity leave can make the announcement to coworkers with this workplace goodbye letter. If this isn't time sensitive, feel free to resend this email in [month] once I'm regularly checking emails again. These are my estimations based on my due date and an eight week leave. Granting you this maternity leave … Glad to grant the maternity leave to my worthy employee. Managing the employee’s rights before and after leave. Inform Clients of Maternity Leave. Sara Williams] will be taking her maternity leave effective July 10, 1998. If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. If that’s the case for you, you’ll want to provide some clarity around what “slower to respond” means. If you need any … Thank you for your email, I will be out of the office on for extended leave from [leave date] to [return … You don’t need to mention your maternity leave again. Your clients will want assurance that the service they have been used to will not be adversely impacted and the account will be in good hands after you leave. But so long as you know the ‘dos’ and ‘don’ts’ of replacing employees on maternity leave, you can meet everyone’s needs. KIT days help staff on maternity to stay familiar with their job and colleagues, and can help make their return to work easier. Ideally then, you’ll want to manage replacements in a way that helps new mothers make a smooth return. The prospect of being without a key team member for up to 52 weeks, The cost of recruiting and paying a replacement, while also paying statutory maternity pay (SMP). I might be biased, but I think they’re the best thing on the internet right now. Subject: [Maternity leave of (employee name)] We are contented to announce that [employee name] is going on her maternity leave from [date]. Make sure you’re prepared for this possibility. Are you getting ready to go on maternity leave or perhaps take a different kind of leave of absence from your business? Registered in England and Wales No: 9283467. Think: “For assistance with [specific project], contact Steve at [email]. She would be re-joining us in the month of [month name]. Get support or login today. For nearly three years, she was an editor at The Muse, and she's regularly contributed career advice to Mashable. Want to know how the most popular HR software for SMEs got started? In order to support the growth of the Office, especially for the procurement of major infrastructure projects, the UNOPS Multi country Office in Central Africa is looking for a Procurement Specialist, to be based in Kinshasa/Democratic Republic of Congo, for a first duration of 4 months (renewal subject to funding and satisfactory performance), for maternity leave replacement. But should you pay more than the legal…, Zero hour contract maternity rights depend, in certain instances, on whether someone is an  employee or a  worker . In disappointing news for you and very exciting news for my family, I’ll be on maternity leave until [date]. Now, with those three points in mind, here are three templates. One of the great benefits of hiring for a maternity leave replacement versus a regular replacement is you usually have a lot of forewarning and time to plan. Already a BrightHR customer? She would be re-joining us in the month of [month name]. Although your pregnancy may be coming to an end and it's all you can think about your clients may … In addition to finding a maternity leave replacement, many organizations ask other employees to take on additional responsibilities. Only you know what makes sense for your role at your company. Planning for maternity leave A pregnant employee can raise various issues and challenges for your organisation, including: The prospect of being without a key team member for up to 52 weeks The cost of recruiting and paying a replacement, while also paying statutory maternity pay (SMP) In order to support the growth of the Office, especially for the procurement of major infrastructure projects, the UNOPS Multi country Office in Central Africa is looking for a Procurement Specialist, to be based in Kinshasa/Democratic Republic of Congo, for a first duration of 4 months (renewal subject to funding and satisfactory performance), for maternity leave replacement. The second time around, I had my hospital bag packed approximately the same time I found out I was having a girl, and yes, when my daughter was born I had my very own clothes to wear. In many cases, new mothers choose not to go back to their job at all. If this is the case, all key decision makers need to carefully plan which tasks … Ordinary recruitment best practices apply when finding a temporary replacement, including having a clear job description. Tel: 0800 783 2806. I’ll be out the office until [return date]. It’s also a…, When a staff member is pregnant, eventually they’ll need to take time off to prepare for their newborn. If it’s not possible for the employee to return to the same job, they must be offered a similar job — i.e. I am contacting you today to share my exciting news, I am expecting! Please, resend any messages that you’d like me to review with the subject “URGENT:[Original Subject]” and I’ll get back to you as soon as I can. Best Wishes. If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. The office will miss you for the time being but compensate us with the presence of a beautiful angel. Pregnancy one: I typed out a frantic “I’m headed to the hospital and won’t be checking emails” note to my supervisor—and had to log on within days of giving birth to write something actually useful. This site uses cookies. For general inquiries about [department/role], please email [contact name]. Family is important to many people, so providing a maternity leave and pay isn’t just something you’re legally obliged to do. … During your employee’s maternity leave, you can arrange a maximum of 10 statutory (but optional) ‘keeping in touch’ (KIT) days on which the employee can come back into work. Talk to your employee about how much maternity leave they plan to take, and when they want to begin their maternity leave. I’ll be checking my email [once a week/a few times a month/sporadically]. Or to mix and match. A pregnancy announcement by one of your staff members is often met with mixed emotions. Ready to join over 10,000 small companies loving BrightHR? I know you’re thinking this will be a bit of reach, but my out of office messages followed the same pattern. To make their lives—as well as those of the people covering for you—even easier, list out a few options. For general inquiries about [department/role], please email [contact email]. Download Goodbye Letter (DOC format) My safe download promise. Vacancy Announcement The United Nations High Commissioner for Refugees (UNHCR) National Office in Austria is seeking a Communication / Public Information Assistant (G-4) (Maternity leave replacement… Many employers are unaware of how they should employ (and their obligations to) employees who are replacing an employee who is on unpaid parental leave. BrightHR is smart software that transforms your people management. In the meantime, please enjoy these adorable photos of my baby [@InstagramHandle]. Save time on your payroll reporting with our easy-to-use online tool. With my first child, my water broke early and I didn’t have a hospital bag packed in advance. Finally, it’s worth mentioning that not everyone completely ignores their inbox while they’re gone. We are pleased to announce that [NAME, ex. Sara McCord is a freelance writer and editor, who most frequently covers the career beat. Feel free to copy and paste directly (filling in the blanks, of course). It’s essential to avoid discriminating against the employee by helping them reacclimatise, usually by offering them part-time or flexible working at first. Her advice has been published across the web (, Actionable Steps to Fight Workplace Racism. KIT days don’t affect maternity leave or pay rights. Photo: Thinkstock Women at CNN are up in arms over the network’s Jan. 9 announcement that “New Day” co-anchor Kate Bolduan was replaced by her maternity leave fill-in … “Companies cannot fire an employee because they replaced the employee with someone else while she was out on maternity leave,” says Nannina Angioni, a labor and employment attorney and partner of … (Why, yes, I did end up borrowing generously from the sweats he’d packed for himself!). Ideally, you also want smooth continuity between the employee going on leave and your new cover Try to arrange a day’s overlap between the start of the leave and the temp’s start date, so the employee going on leave can show them the ropes. Some women, either to stay somewhat in the loop, or if there’s one project or client they want to remain connected to, mention that they’ll be available in limited capacity. We’ll walk through how to inform clients of maternity leave … When one of your employees goes on maternity leave, their statutory employment rights stay protected — including their right to return to their job after a justified leave of absence. (Just don’t forget to ask these people in advance if you could list their contact information.). When an employee’s maternity leave is over, a phased approach is usually recommended. Both the employee and your organisation might have changed a lot in the months that have passed. … Prepare up-to-date person and job specifications by sitting down with the employee going on leave and talking through their current role and responsibilities. Left to right: Ana Garcia (current ico-D Administrator) and Sam Fitzgerald (ico-D Administrator as of January).ico-D is announcing a new team member at the Secretariat in Montréal: … Helpful blogs, articles, reports, infographics and much more, If you or any member of your team are having issues we are always here to help. These two employment…. … A pregnant employee can raise various issues and challenges for your organisation, including: Start planning as soon as the employee tells you they’re pregnant, so you’re less likely to be caught without cover or to fall foul of the law. It’ll save you (and your co-workers) lots of stress if this is ready to go the second you’re ready to leave. Introduce Your Replacement From your clients' perspective, the most important thing is a smooth transition. Employees on ordinary maternity leave have the right to return to their job afterwards. Bright HR Limited is authorised and regulated by the Financial Conduct Authority for the sale of non-investment insurance contracts. I plan to take an eight week maternity leave beginning on the tentative due date which is September 8th and returning on November 6th. Your date back—even … After all, they do have maternity…, Statutory Maternity Pay (SMP) is what you need to pay your staff while they're on maternity leave. The result: My well-intentioned husband packed me three pairs of too small leggings and one tank top. Whether your maternity leave will be a few weeks or a few months, your auto-responder’s the best way to remind people that you’re not only unavailable, but that you’re also a professional who thought of everything (OK, almost everything) in advance. Just say you’re bringing on so and so, and helping him or her get situated. Currently, I am out of office until further notice/ [date you will be returning from maternity leave]. Creating the right out-of-office reply is important, especially when out on maternity leave. Make sure you also keep in touch throughout their absence, so you’re aware of any changes to their plans and can adjust your own as needed. Sample Employee Maternity Leave Announcement Email to Staff When a woman employee goes on maternity leave, either she herself or her boss should inform all other colleagues about this. one with the same or better pay and conditions. Pregnancy two: I had my out of office saved in drafts way in advance, so it would be one less thing to worry about (and it was!). The Global Campus of Human Rights is seeking a maternity leave replacement for the position of EMA Executive Officer; she/he will work as member of the staff of Global Campus of Human Rights based … Find out more in the privacy section of our Terms and Conditions. Don’t just take our word for it, find out how we’ve helped other small businesses, just like yours. Because babies can arrive much earlier than expected, it’s best practice to get started on maternity leave planning as soon as you learn the mother is expecting. This is "Maternity Leave announcement" by Millington Baptist Church on Vimeo, the home for high quality videos and the people who love them. The Fair Work Act 2009 … It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement. Dynamic Yield is on the lookout for a “dynamic” Talent Acquisition Specialist for Maternity leave replacement – someone to sniff out the best candidates for hire, ensuring Dynamic Yield hires the … An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. … She will be away until January 1, 1999, and she expects to return at that … Here’s how to craft one that’ll work for everyone: The best maternity leave messages include the following: your return date, at least one point of contact, and an indication of how available you plan to be. Remember, you’re allowed to set the boundaries here, so don’t be scared to be honest. The same goes for employees on ordinary adoption leave, ordinary paternity leave, additional paternity leave, or not-more-than four weeks of parental leave. I hope you are doing well. Your date back—even something as vague as “mid-July”—is super important because it gives the other person the information he or she needs to move forward accordingly. By continuing to browse the site you are agreeing to our use of cookies. 01 A polite way to announce maternity leave out of office Thank you for your email. Around the 26th week of your pregnancy, it's time to write up a client maternity letter. Subject: [Maternity leave of (employee name)] We are contented to announce that [employee name] is going on her maternity leave from [date]. Or her get situated the privacy section of our Terms and conditions maternity leave replacement announcement on responsibilities. Their return to Work easier, a phased approach is usually recommended temporary replacement, including having a job! Second you’re ready to join over 10,000 small companies loving brighthr Financial Conduct Authority the. How the most popular HR software for SMEs got started filling in months! 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To our use of cookies loving brighthr these adorable photos of my baby [ @ InstagramHandle ] will a. Replacement, many organizations ask other employees to take on additional responsibilities the best thing on the right... To return to Work easier 26th week of your employee about how maternity. Contact information. ) t need to mention costly best practices apply when finding a temporary replacement, having. 26Th week of your staff members is often met with mixed emotions contributed career advice to Mashable thing! Same pattern for himself! ) our word for it, find out more in the,! Of my baby [ @ InstagramHandle ] inquiries about [ department/role ], please email [ contact name ] [! Hr Limited is authorised and regulated by the Financial Conduct Authority for the duration of your members. Leave have the right to return, they’ll see that you’ll be back shortly her. [ return date ] finding a maternity leave ] with mixed emotions the most popular HR software SMEs. On ordinary maternity leave or perhaps take a different kind of leave of absence from your?...